General Refund Policy

If a class is cancelled by the college, 100 percent of tuition and fees applicable to the cancelled class will be refunded. Students who drop courses or officially withdraw from Weatherford College will be refunded tuition and mandatory fees according to established guidelines, outlined in the following schedule.

Student disputing an outstanding balance must contact the Business Office no later than one calendar year from the date the charge was incurred.

The Business Office prepares refund checks after an audit of a student's account. Immediate refunds are not issued upon withdrawal. Any refunds due to a student will be directly deposited to a student's designated account, or mailed to the address on file with the Student Services Office.

The withdrawal refund is based on the date of withdrawal, regardless of the date the class first meets. The semester's first class day is always the first official college day of classes and not the first day of an individual's class.

Any student officially withdrawing from the college may do so through the Student Services Office in writing, online, or by signed fax (817-598-6205). The student will receive a refund of tuition and mandatory fees in accordance with the following schedule.

NOTE: Federal financial aid recipients who withdraw from all classes may be required to repay some or all of the financial aid received during the term per federal regulations. Students should contact the Financial Aid Office for additional information prior to withdrawing from classes.

1. Coordinating Board approved semester-length courses for which semester credit hours are awarded:

During the Fall or Spring Semester or comparable trimester

• 100% is refunded prior to the first class day
• During the first fifteen semester class days, 70%
• During the sixteenth through twentieth class days, 25%
• After the twentieth class day, none

Five-week Summer Semester

• 100% is refunded prior to the first class day
• During the first five class days, 70%
• During the sixth class day, 25%
• After the sixth class day, none

2. For non-semester-length courses with a census date other than the 12th class day (4th class day for a five-week summer semester):

• Prior to the first class day, 100 percent
• After classes begin (See ‘Drops and Withdrawals’ schedule)

NOTE: Refund policies are subject to change at any time under the authority of the Texas Higher Education Coordinating Board.

Return of Title IV Funds

Weatherford College returns unearned funds received from Federal student assistance programs to the proper program accounts or lenders in accordance with Federal Title IV student assistance regulations, as amended, under 34 CFR, section 668.22(a) of the Reauthorization of the Higher Education Act of 1965, with rules of the Texas Higher Education Coordinating Board, and with district board policies.

The student receiving assistance from Federal Title IV programs is required to complete a minimum number of hours for which aid was received. If the student completely withdraws from school during the semester, or quits attending, but fails to officially withdraw, the student may be required to return the unearned part of the funds which were received to help pay educational expenses for the semester. Liability for return of Federal Title IV funds will be determined according to the following guidelines:

1. If the student remains enrolled and attends class beyond the 60% mark of the semester in which aid is received, all federal aid is considered earned and not subject to this policy.
2. If the student completely withdraws from all Title IV eligible classes before completing 60% of the semester, a pro-rated portion of the federal aid received must be returned to the federal aid programs equal to the percentage of the semester remaining.
3. If all eligible aid was not already disbursed to the student before the student withdrew, the earned portion of aid will be paid to the student as a post withdrawal disbursement within 30 days of the Date of Determination that the student has withdrawn.
4. If the student does not officially withdraw from classes, and stops attending all classes, a pro-rated portion of the federal aid received, based on the documented last date of attendance, must be returned to the federal aid programs. If the college is unable to document the last date of attendance, one-half of all federal aid received during the semester must be returned to the federal aid programs.
5. If a student withdraws from all classes prior to disbursement of funds, a post withdrawal calculation will be conducted to determine the actual amount of earned funds. In some instances, students will be asked to provide confirmation to accept of return some or part of the earned funds.

Return of Federal Title IV (R2T4) funds will be distributed according to statutory regulations with 45 days of the Date of Determination on the R2T4 worksheet. The funds will be returned to the appropriate federal programs in the order mandated by the regulation in section 34 CFR 668.22(i). The current order of distribution occurs with money returned to Unsubsidized Federal Direct Stafford loans, Subsidized Federal Direct Stafford loans, Federal Perkins loans (WC does not participate in the Perkins loan program), Federal Direct Parent Plus loans, Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and Iraq and Afghanistan Service Grants. Worksheets provided by the U.S. Department of Education or calculations produced through the Student Information System and Return of Funds (ROF) program will be used to determine the amounts and order of return. If a student’s share of the return amount exists, the student will be notified and allowed 45 days from the date of determination to return the funds to the business office of the college for deposit into the federal programs accounts. If the student does not return the amount owed within the 45 day period, the amount of overpayment will be reported to the U.S. Department of Education (USDE) via the National Student Loan Database (NSLDS) and the student will be referred to the USDE for resolution of the debt.

Examples of how this policy is applied are available upon written request to Weatherford College, Office of Financial Aid,225 College Park Drive, Weatherford, Texas, 76086.

For the purposes of this policy, withdrawal refers to a total withdrawal from all course work at the College.

Weatherford College does not offer a Leave of Absence at this time.

Tuition Rebates

(Available at Public Universities in Texas)

Students who enrolled for the first time in a Texas public institution of higher learning in the fall of 1997 or later, and are Texas residents, may qualify for a $1,000 tuition rebate. To be eligible, students must have attempted no more than three hours in excess of the minimum semester hours required to complete the bachelor’s degree. Students desiring to qualify for tuition rebates are solely responsible for enrolling only in classes that will qualify them for the rebates. Students should make decisions early concerning a major and four-year university.

Financial Benefits

AUDIT – This benefit is offered on a space-available basis. Same tuition and fees as shown in the tuition and fee schedule apply.

SENIOR CITIZEN TUITION POLICY (65 or older) – This benefit is offered on a space-available basis.

• Senior citizens auditing classes will receive an exemption for all tuition and fees, regardless of the number of hours taken.
• Senior citizens taking classes for credit may receive an exemption for tuition only for up to six hours per semester.
• Senior citizens taking classes in Continuing Education will receive an exemption for tuition only on select classes.

The Business Office is located on the lower floor of the I.B. Hand building.

Regular Office Hours:

Monday – Thursday 7:30 a.m. – 5:00 p.m.
Friday 7:30 a.m. – 4:00 p.m.

Summer Office Hours:

Monday – Thursday 7:30 a.m. – 5:30 p.m.
Phone: 817-598-6265
E-mail: BOCS@wc.edu
Fax: 817-598-6204